After a successful interview, waiting for a response can feel like an eternity. You’re enthusiastic, but the silence leaves you wondering—should you reach out? Is it too soon to ask if you got the job?
The good news is that it’s absolutely acceptable! Showing interest in the role can highlight your dedication and proactive approach—qualities employers value. Additionally, sending a handwritten note within a few days of the interview thanking the interviewer for their time and the opportunity to interview can set you apart from the crowd.
However, the key to a great follow-up is timing and tone. Let’s dive into the dos and don’ts of following up after an interview to ensure you remain top of mind in a professional, polished way.
Step 1: Set the Stage During the Interview
The best follow-up begins before you even leave the interview. Toward the end of the conversation, try asking, “What are the next steps in the hiring process?” or “When might I expect to hear about a decision?” This allows you to get a sense of their timeline, so you know when it’s appropriate to check in. If the hiring manager mentions a specific day they’ll reach out, plan to wait until after that day before sending any follow-up.
Step 2: Time Your Follow-Up Thoughtfully
If no timeframe was provided, a good rule of thumb is to wait about 10–14 days. A follow-up too soon may come across as pushy, while waiting too long might suggest a lack of enthusiasm. Allowing enough time also respects the busy schedules of hiring managers, who often juggle interviews with their regular responsibilities.
Step 3: Use Email as Your First Step
Email is a low-pressure, efficient way to remind the employer of your interest while giving them the flexibility to respond on their timeline. In your message, reintroduce yourself briefly—especially if it’s a large company. Here’s a sample format:
Subject Line: Follow-Up on [Position Title] Interview
Email Body:
Dear [Interviewer’s Name],
I hope you’re doing well! I wanted to reach out to express my continued interest in the [Position Title] role at [Company Name]. I enjoyed our conversation on [date of interview] and am enthusiastic about the opportunity to contribute to your team.
I was wondering if there are any updates regarding the hiring process timeline. I’m looking forward to the possibility of working together and contributing [mention a relevant skill or experience that was discussed].
Thank you for your time and consideration. Please let me know if there’s anything more you need from my end.
Best regards,
[Your Name]
If you don’t hear back within three business days, it’s fine to follow up once more. After that, give it another week or two before considering a phone call.
Step 4: Making a Follow-Up Call (If Needed)
Sometimes email follow-ups don’t get a response, and that’s okay—hiring processes can be lengthy. If you haven’t heard back in a reasonable amount of time, consider a polite phone call. Before calling, think about what you’ll say, and jot down key points so you’re prepared. Here’s an example of how to keep it brief and to the point:
Phone Script:
“Hello, this is [Your Name]. I recently interviewed for the [Position Title] role, and I’m following up to inquire about the status of the hiring process. I wanted to reiterate my enthusiasm for the opportunity and see if there are any updates. Thank you for your time!”
Remember, if you reach voicemail, keep your message clear and concise—no rambling! Voicemail is your chance to convey professionalism and respect for their time.
Step 5: Emphasize Your Interest without Being Pushy
Asking if you got the job can be intimidating, but it’s entirely acceptable as long as you’re tactful. You can phrase your follow-up in a way that underscores your interest without sounding pushy. Think of it as expressing your eagerness to know where you stand in the process, rather than pressing for a direct answer.
The Reality: Silence Doesn’t Always Mean Rejection
It’s important to recognize that hiring timelines can vary, and delays aren’t necessarily a negative sign. Many factors—scheduling, additional interviews, or internal discussions—may extend the process. Remain patient and try to focus on the positives: your follow-up is likely to help keep your name fresh in their mind, giving you an edge.
Following Up on a Role You’re Excited About
Following up not only shows that you’re genuinely interested in the role but that you’re proactive and considerate. And these qualities, combined with well-timed and polite communication, can help you stand out in a positive way.
In today’s competitive job market, small actions like these can make a big difference, especially when they reflect the values of a recruitment partner like ours, where personal touch and building connections matter most.
At Morgan Hunter, we understand the ups and downs of the job search process and the importance of making meaningful connections along the way. Our team provides a personalized, supportive experience that takes the stress out of your search.
From preparing you for interviews to offering guidance on follow-up strategies, we’re here to help you stand out and make a lasting impression. Morgan Hunter is more than a recruiting agency—we’re your partner in finding the perfect fit. Let us help you take the next step in your career with confidence and purpose.
Ready to take the next step? Contact us today, and let’s start building your future together!