As an executive assistant, you have a lot on your plate. From scheduling meetings to planning travel, to managing the day-to-day happenings around the office, it can be hard to keep everything organized. Thankfully, there are multiple mobile apps to help you better manage your responsibilities and make your day more efficient. Here are five must-have apps for executive assistants:
Evernote
Evernote is like a journal for everything in your life. The app allows you to save almost anything: important meeting notes, useful webpages, to-do lists, emails, pictures, vital documents and audio recordings. You can even send content from other services, like Gmail, to your Evernote account. With accessibility via your computer or mobile device, you will always be able to retrieve important materials at the drop of a hat. You can also tag your content to easily search for it later.
FullContact Card Reader
Trying to keep track of numerous physical business cards is antiquated and impractical. FullContact Card Reader turns your phone into a digital business card scanner, allowing you to save all your contacts in one, easy-to-access place. All you have to do is take a picture of the business card and the app automatically transcribes the contact info for you. Once the business card info is uploaded, you can add it to your contacts or to other apps like Salesforce, Dropbox, Google Contacts and many others. In the event your boss asks you for the contact at Company X he met a few months ago, you will have simple and quick access to that information.
Dropbox
Dropbox is a place you can store all your files and access them from your computer or mobile device. It allows you to store documents, pictures, videos or presentation decks (among many other file types) and share them with your boss or other team members.
Any.Do
As an executive assistant, you likely have long to-do lists. But handwriting them on a piece of paper is limiting: your to-list could be lost or you could find yourself without it when you need it most. Any.Do is a mobile app that lets you create multiple to-do lists and organize them all in one place. You also have the ability to share your lists of tasks with your boss and add attachments like Word documents or PDFs.
Tripit
A big part of your job is managing travel plans for your boss. And the consequences of a missed flight or botched hotel booking can be disastrous. Tripit manages all your travel information into one simple itinerary so you can ensure you get all the pertinent information to your boss. The app is extremely simple to use: forward all your hotel, flight and care rental confirmations to plans@tripit.com and Tripit automatically transforms your confirmation emails into a comprehensive travel itinerary. You or your boss can access the itinerary from any device and share is with others.
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